Jury reminder emails: when they go out and who gets them

Will I be reminded before the jury deadline?

Yes, twice: once about three days before the jury deadline and once about a day before. Both only reach you while you still have entries you have not scored. Treat them as a nudge and not as the cutoff, because the date that actually stops your scoring belongs to your evaluation round, and it is not always the date the reminder was timed against.

Two waves, 72 hours and 24 hours out

The first wave goes out about 72 hours before the jury deadline, subject "A gentle check-in on your panel". The second goes out about 24 hours before, subject "Last day of the panel". Each one names the competition, tells you how many entries are still waiting for your read, and links straight to that competition's panel rather than the generic dashboard.

The check runs on a four-hour cycle and catches any deadline falling within two hours either side of the mark, so a reminder lands near 72 or 24 hours out rather than exactly on it. Each wave is sent to you once.

You only get one while entries are still unread

The reminder counts the entries that are actually visible on a jury panel, then subtracts every entry you have already saved a score against. If nothing is left, you get no mail, and that is the intended outcome rather than a fault. Scores saved in the practice chamber do not count toward it.

The entries counted are the ones that reached the jury: shortlisted entries, plus entries approved into a merit category. If a competition has none of those when the check runs, no reminder goes to anyone on that panel.

Trust the date on your round, not the date in the email

This is the part worth reading twice. The reminder is timed off the competition's jury deadline. What actually blocks you from saving a score is the deadline attached to your evaluation round, and those are two separate records that can hold two different dates. A round can also be attached to a deadline of another type entirely, in which case this reminder never fires for that round at all.

So confirm your cutoff where it is enforced:

  1. Open Evaluations in your profile sidebar. Your competition card shows Due and the date, with the days remaining beside it.
  2. Inside the panel, the header shows the same date as a live countdown.
  3. If the panel and the email disagree, the panel is the one that is enforced.

The jury deadline covers what happens the moment it passes and what survives.

No reminder is not the same as no deadline

You can reach a cutoff without ever seeing one of these emails. It happens when you had scored everything at the point the wave went out, when your round is attached to a deadline the check does not select, or when the organizer moved the date after the wave for that record had already been sent. None of those extend your panel.

The reliable habit is to put the date in your own calendar the day the panel opens, taken from the panel rather than from any email.

These reminders sit on the account list, not the competition list

Jury reminders are sent on the Profile & Account Notifications list, because they concern work you agreed to do rather than a competition you follow. That list is shown as not switchable on the notification settings page, so turning off Competition Newsletters does not affect them.

The unsubscribe link at the foot of the reminder does switch it off, and it switches off your other account notices along with it. Use it only if that is what you want.

Each reminder is mirrored as an entry in your notification bell, linking to the same panel.

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